To Section 5 – Content of the systematic health, safety and environmental work. Documentation requirements

Section 5 sets out requirements for the content and documentation of internal control. In accordance with paragraph two (2), all employees are required to have knowledge and skills that enable them to perform the work in a manner that is safe and has no adverse effects on health or the environment. This also entails that employees are familiar with changes in internal control. Some knowledge requirements are stipulated in rules or agreements, for example, for safety delegates, emergency response personnel, etc. Other requirements will naturally follow from the nature of the enterprise and its activities or risk factors.
In accordance with paragraph two (3), preparing, exercising and making changes to the enterprise’s internal control must take place in cooperation with and involvement of the employees at the enterprise, cf. also Section 4.
As is the case with other operational areas, the enterprise must have an objective for its health, safety and environmental work. This is stipulated in paragraph two (4). The objectives are an important prerequisite for plans and activity, and should be as definitive as possible. Objectives of a more overarching nature must also be established. Objectives must be documented in writing.
Paragraph three states that documentation of internal control will vary according to the nature, activities, risk and size of the enterprise. Some enterprises will prepare extensive analyses of risk, while others may be content with basic documentation. Internal control requires orderliness and a well-thought-out system. It also involves everyone who works at the enterprise being familiar with how internal control is performed in the areas of health, safety and the environment, and the supervisory authorities must have a clear understanding of how the enterprise works with health, safety and the environment.
If there are routines and procedures for protecting health, safety and the environment, the requirement for systematic work will entail that the enterprise must further develop and create a coherent system for the existing routines and procedures. This will also include having to systematise the written work routines, instructions etc. that already exist to enable them to be adopted and included in the internal control. When rules impose requirements for certification, certificates must be included in the internal control. It may also be beneficial and appropriate that other documentation obtained by the enterprise, for example, voluntary certificates confirming that a product, service or activity, or a person's qualifications is in compliance with specified requirements, is included as part of the documentation.