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Authorisation scheme for cleaning companies

 

All cleaning companies must be authorised

From 1 September 2012, all cleaning companies must be authorised by the Norwegian Labour Inspection Authority in order to operate legally. All companies that provide cleaning services or procure such services on behalf of clients must apply for authorisation. This is laid down in regulations issued by the Ministry of Labour on 8 May 2012. According to the Regulations, the procurement of cleaning services from unauthorised companies is prohibited.

The authorisation scheme also requires all employees of authorised cleaning companies to carry ID cards at work.

In order to be authorised, the undertaking must submit an application and documentation to the Norwegian Labour Inspection Authority via the Altinn website. The application portal will open on 1 September 2012. Prior to this date, the company can take a number of steps to prepare for the application.

The Norwegian Labour Inspection Authority will register all authorised cleaning companies in a central register at www.arbeidstilsynet.no (further information is forthcoming). Here it will be simple to establish whether or not a cleaning company is authorised. Companies with applications for authorisation pending will also be entered in the register.

From 1 December 2012, it will only be permitted to procure cleaning services from companies registered in the Norwegian Labour Inspection Authority’s register.

Who is to apply for authorisation?

All companies that provide cleaning services in Norway are to apply for authorisation. This also applies to companies that hire out cleaning workers or procure cleaning workers on behalf of clients. The requirement also applies to sole proprietorships that have no employees or are operated jointly by married couples. Companies registered abroad must apply on an equal basis with Norwegian companies.

Application for authorisation

From 1 September 2012, cleaning companies may apply for authorisation via Altinn. It will be possible to apply in Norwegian or English. Each legal entity must submit a separate application, i.e. an application must be submitted for each registered organisation number.

When the undertaking is authorised, it will be entered in the register of authorised cleaning companies at www.arbeidstilsynet.no. Further information is forthcoming.  

Authorisation requirements

The company must submit documentation that it:

In the case of foreign employees from countries outside the EEA area, the company shall submit documentation of residence permits valid for the employment concerned.

In order to be authorised, the company must be registered in the following registers:

The company must have complied with any obligation to report to the Central Office for Foreign Tax Affairs in accordance with section 6-10 of the Tax Assessment Act.

Personnel provision undertakings that hire out cleaning workers must be registered in the Norwegian Labour Inspection Authority’s register of personnel provision undertakings.

In the event of subsequent amendments to the authorisation requirements, already authorised companies will also be required to comply with the new requirements. The Norwegian Labour Inspection Authority may demand documentation that any new requirements have been complied with. 

ID cards

All companies that provide cleaning services, both Norwegian and foreign, are required to provide their employees with ID cards. The purpose of such cards is to identify the bearer of the card and the company he or she works for. Applications for ID cards shall be submitted by the employer for its employees. The requirement regarding ID cards also applies to one-man enterprises (sole proprietorships without employees).

The same applies to sole proprietorships from countries outside the EEA area. From 1 September 2012, applications for ID cards are to be submitted via Oberthur’s Internet solution. 

What happens when you have applied?

When you apply, the application is registered and, when all necessary documentation has been received from your company, information that the company has applied is entered in the authorisation register. Procurers of cleaning services will be able to consult the register to establish which companies have applied and which have been granted authorisation. You will also receive an acknowledgement of your application for authorisation. While your application is pending, you may continue normal operations.

In order to operate provisionally until authorisation is granted, your application must be submitted by 1 December 2012.

Prohibition against procurement from non-authorised companies

From 1 December 2012, procurement of cleaning services from companies that have not applied for authorisation will be prohibited. To find authorised cleaning companies, you can search the register at www.arbeidstilsynet.no. This register will be established when processing of the applications has started. 

The Regulations do not apply to procurement of cleaning services for private homes. 

The authorisation register

All authorised cleaning companies will be entered in the central register kept by the Norwegian Labour Inspection Authority. This register is public, and will form the basis for legal procurement of cleaning services.

By 31 January each year, all authorised companies must submit confirmation that the company still meets the requirements for authorisation. Companies that do not submit such confirmation may lose their authorisation and be removed from the authorisation register. The authorisation register will be available from our website from 1 September 2012.

Consequences of breaches of the Regulations

The Norwegian Labour Inspection Authority will supervise compliance with the provisions of the Regulations. When the Norwegian Labour Inspection Authority reveals breaches of the Regulations, this may result in penalties pursuant to chapter 19 of the Working Environment Act.

Breaches of other provisions of the Working Environment Act may also result in loss of authorisation by cleaning companies.

Procurers who become aware that the cleaning company they use is not registered should immediately require the company to register. It is recommended that procurers of cleaning services include a clause in their contracts requiring registration and stating the consequences of failure to register. The Norwegian Labour Inspection Authority will supervise compliance with the provisions of the Regulations. 

See also

Rules and regulations

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